Built for HVAC · After-hours specialist

Every emergency. Every weekend. Every lead.

AI receptionists
for HVAC contractors.

Answer every after-hours emergency, every weekend call, every missed lead. While the homeowner is hearing your voicemail, your competitor's tech is picking up — and the $2,400 furnace job is gone for good. Live in 48 hours. Pay on results.

Book your 15-min HVAC audit Hear the live demo
~35% of inbound HVAC calls go unanswered $1k–$3k avg emergency ticket ~$2,000 lost per missed emergency
The HVAC math

The 8:47pm furnace call
belongs to whoever picks up.

HVAC inbound spikes when it's coldest, hottest, or after hours — exactly when your dispatcher is off the clock. Every call routed to voicemail is a homeowner already dialing the next name in Google Maps. The math behind it is brutal and it isn't subtle.

Miss rate

30–40%

Of inbound HVAC calls go to voicemail on average — higher on weekends and the first cold snap of the year, when call volume can 3× overnight.

Avg emergency ticket

$1k–$3k

Furnace failure, AC compressor down, no-heat on a holiday weekend — these are not $200 service calls. They're the jobs that fund Q1.

Per missed emergency

≈ $2,000

Mid-range emergency ticket × your close rate on calls you actually answer. Miss ten of those this winter and you're a Comfort Advisor's full salary short.

And that's before the negative Google review for not picking up the phone.

The fix

Answer in under one ring.
Triage like a senior dispatcher.

Your AI receptionist is trained specifically on HVAC: emergency vs. scheduled, residential vs. commercial, no-heat vs. tune-up. It captures everything your dispatcher would, then routes the call where it actually belongs.

Sub-1-ring pickup

AI answers before voicemail can. Day, night, holidays, the Sunday of the Super Bowl. Voice trained on your company name and a warm front-desk delivery — not the robotic IVR your competitor uses.

Emergency or scheduled?

Two-question triage in the caller's own words. "Is anyone home without heat right now?" "Is there water on the floor?" The classifier never freezes, never misses the cue, never forgets the script.

Emergency → escalate to on-call tech via SMS in <30 sec.
Scheduled → book straight into your calendar.

Capture the job

Name, address, system type, age, symptom, last-service date. SMS the homeowner a one-tap link to text back a photo of the unit. The tech rolls knowing what they're walking into — not "the AC isn't working."

Book or escalate

Standard call → dropped on the dispatcher's board with the full intake. Emergency → SMS blast to the on-call rotation; first tech to accept claims it. Homeowner gets a confirmation text inside 60 seconds, with the tech's name and ETA window.

See the workflow on your CRM
Integrates with your stack

Built to land jobs in the dispatch system you already use.

Native GHL backend + bi-directional sync to the field-service platform of your choice. No rip-and-replace.

ServiceTitan Jobber Housecall Pro Service Fusion FieldEdge GoHighLevel
First HVAC client

Proof from the truck bay.

First-cohort HVAC install lands May 2026. The numbers below render here — measured in GoHighLevel, not by us — the same week the system goes live.

Case study — pending first install

“Placeholder quote from first HVAC operator goes here — 2–3 sentences, the specific moment Ravari caught a call the dispatcher would have missed, and the dollar number attached to it. Replace before public launch.”

First Name, Last Name
Owner · Placeholder Heating & Cooling, LLC
City, ST

—

After-hours calls caught

—

Emergencies dispatched

—

Revenue attributed

Performance guarantee.

On the Performance plan, a $297/mo base covers hard costs and 10% of collected revenue from jobs the AI books is the only other charge. On Core, if the AI doesn't recover at least 10 missed calls in your first 30 days, we refund the setup fee. Full carve-outs and exclusions on the home page.

See full pricing
Pricing

Skin in the game.

Three lanes — Core (flat monthly), Performance (10% of collected revenue for high-ticket jobs), Custom Software (fixed-fee builds). Full breakdown lives on the home page so the numbers stay in one place.

See all three tiers Skip to the audit
HVAC FAQ

Questions HVAC owners
actually ask.

Under one ring. The agent runs on Twilio + ElevenLabs Conversational AI infrastructure that's purpose-built for sub-second response. From there it takes roughly 30–45 seconds to triage, capture the address and symptom, and fire the SMS to your on-call rotation. Homeowner hears a real voice the entire time — no hold music, no menu tree.
You give us your on-call rotation (one tech, a round-robin, or a tiered escalation — whatever you run today). The AI sends a structured SMS with name, address, system, symptom, and a one-tap "Accept" link. First tech to accept owns the job; the rest get a polite "covered, thanks." If nobody accepts inside your defined window, the agent escalates to a backup tech or calls the owner directly. Configurable per your shop's rules — not ours.
The AI doesn't quote — it qualifies. It tells the caller you charge an after-hours diagnostic fee (in your exact dollar amount and phrasing) and gets verbal confirmation before dispatch, so the tech isn't fighting that conversation on the front porch at 11pm. Final pricing on parts, labor, and the install itself stays with your tech where it belongs.
No — and that's intentional. Equipment quoting is where most AI receptionists damage your margin. Our agent books the in-home Comfort Advisor visit, captures system age and brand on the call, sends the homeowner a one-tap link to text back a photo of the data plate, and hands the tech a complete intake. The price conversation happens with a human in front of the unit.
Yes. The agent auto-detects the caller's language inside the first two seconds and switches to native-fluent Spanish without a "press 2 for Spanish" menu. The intake fields, SMS confirmation, and the photo-capture link all render bilingual. Useful in any metro where 15%+ of inbound is Spanish-first — which is most of them.
Yes — the agent matches the inbound caller-ID against your CRM contact list and greets returning customers by name with their last service summary loaded. If they ask "did you guys come out for the heat pump in October?" the AI can answer. New callers get the standard intake; known callers get the VIP version.
48 hours from the audit call. Day 1: we forward your existing main line through our number, clone your call-script and on-call rotation, train the agent on your specific dispatch rules. Day 2: live-fire test against 10 sample scenarios with you on the line, then flip the switch. No four-week onboarding, no $5K setup fee.
Every call: audio recording, full transcript, structured intake fields (name, address, system, symptom, age, photo URL), the triage classification, and the dispatch outcome. All of it lands in your GHL sub-account, which you own. We hold an operator-level login only — on termination we release admin, revoke our access, and you keep every recording. No vendor lock-in.

Stop losing the
3am no-heat call.

15 minutes. Bring last month's call log. We'll show you exactly how many emergencies you missed — and what each one was worth.

Book the HVAC audit